This website is operated by the Miura City Tourism Association for the purpose of providing tourist information on Jogashima Park. The Miura City Tourism Association is working on appropriate information disclosure. The policy regarding the protection of personal information in the “Information Disclosure Regulations” is described below.
Article 1 In accordance with the purpose of the Kanagawa Prefecture Information Disclosure Ordinance (Kanagawa Prefecture Ordinance No. 26, 2000), these regulations are governed by the Miura City Tourism Association (hereinafter referred to as the “Association”). “Park.”
(Interpretation Operation Policy)
Article 2. In interpreting and operating these regulations, the Act on the Protection of Personal Information (Law No. 57 of 2003) will be applied to prevent unauthorized disclosure of personal secrets, private lives, and other information about individuals that you do not want others to know. ) shall be handled in accordance with the provisions of
(definition)
Article 3. In these regulations, “documents, etc.” refer to documents, drawings and electromagnetic Records (meaning records created by electronic, magnetic, or other methods that cannot be recognized by human perception; the same shall apply hereinafter) that are managed by the Association. However, this excludes newspapers, magazines, books, and other items issued for the purpose of selling to an unspecified number of people, as well as electromagnetic records temporarily created for use in assisting the creation of documents or drawings.
(Things for which disclosure can be requested)
Article 4. According to the provisions of these regulations, the association may be requested to publish documents, etc.
(Public Disclosure of Documents, etc.)
1 Article 5. When a request for disclosure of documents, etc. (hereinafter referred to as “request for disclosure”) is received, the Association shall include information that falls under any of the following items in the documents, etc. pertaining to the request for disclosure (hereinafter ” (hereinafter referred to as “non-public information”) is recorded, the documents, etc. shall be made public.
A. When required by law
B. When it is necessary to protect a person’s life, body or property and it is difficult to obtain the consent of the person.
C. When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the individual.
D. When it is necessary to cooperate with a national institution, a local public entity, or a person entrusted by them in carrying out the affairs stipulated by laws and regulations, and obtaining the consent of the person concerned interferes with the execution of the affairs when there is a risk of
(2) Information related to corporations and other organizations (excluding associations; hereinafter referred to as “corporations, etc.”) or information related to the business of individuals who run businesses, the disclosure of which may affect the rights or competition of said corporations, etc. or individuals. Anything that may harm a higher position or other legitimate interests. However, this excludes information deemed necessary to be disclosed in order to protect human life, body, health, livelihood or property.
(3) Information related to deliberations, considerations, or consultations within the Association or between the Association and the national government, independent administrative agencies, local governments, or local independent administrative agencies, which are publicly available for the frank exchange of opinions or Content that may unduly impair the neutrality of decision-making, cause confusion among prefectural residents, or unfairly benefit or disadvantage specific persons.
(4) Information related to the affairs or business conducted by the Association, whose disclosure may hinder the proper execution of the affairs or business due to the following risks or the nature of the affairs or business.
A. Concerning clerical work related to audits, inspections, enforcement or examinations, there is a risk of making it difficult to grasp accurate facts, or of facilitating illegal or unjust acts, or making it difficult to detect them.
B. Risk of unfair harm to the association’s financial interests or status as a party to contracts, negotiations, or disputes
C. Risk of unreasonably impeding the fair and efficient execution of clerical work related to research
D. Concerning clerical work related to personnel management, there is a risk of hindering fair and smooth securing of personnel
E. Information related to the profit-making business conducted by the Association that may unfairly harm the property interests of the Association
(5) Information that has been voluntarily provided under the condition that it will not be made public at the request of the Association, and that is not usually made public by individuals or corporations, etc., and other such conditions are attached. is deemed reasonable in light of the nature of the information concerned, the situation at the time, etc. However, this excludes information deemed necessary to be disclosed in order to protect human life, body, health, livelihood or property.
(6) Information for which there are reasonable grounds for the Association to consider that its disclosure may interfere with the prevention, suppression or investigation of crimes, the maintenance of prosecutions, the execution of sentences, or the maintenance of public safety and order. .
(7) Information that cannot be disclosed under the provisions of laws and ordinances (hereinafter referred to as “laws, etc.”)
(partial disclosure)
1 Article 6. In the event that non-public information and other information are recorded in documents, etc. pertaining to disclosure requests, the Association shall facilitate the non-public information and other information, and If it is possible to reasonably separate the document without losing the purpose of requesting disclosure, the document, etc., except for the part where the non-public information is recorded, shall be made public.
2 In cases where information falling under Item 1 of the preceding Article (limited to information that identifies or can be identified a specific individual) is recorded in the document, etc. pertaining to the request for disclosure, the specific individual If it is deemed that there is no risk of injury to the rights and interests of individuals even if disclosure is made by omitting the descriptions, etc. that identify or could be identified, then the portions excluding the relevant portions shall remain the same. The provisions of the preceding paragraph shall be applied assuming that they are not included in the information in the preceding paragraph.
(Information on existence or non-existence of documents, etc.)
Article 7. In response to a request for disclosure, if non-public information is to be disclosed simply by answering whether or not the document, etc. pertaining to the request for disclosure exists, the Association shall confirm the existence or non-existence of the document, etc. You may refuse the offer for publication without making it clear.
(Procedures for Requesting Disclosure)
1 Article 8. Those wishing to make a request for disclosure must submit a request form (Form No. 1) containing the following items to the Association.
(1) The name and address of the person for whom the request for publication is to be made, the location of the office, and the name and contact telephone number of the representative of a corporation or other organization.
(2) Contents of documents, etc. pertaining to disclosure requests
(3) Other necessary matters
2 If the Association finds that there is a formal inadequacy in the application form, the Association may request the person who made the request for disclosure (hereinafter referred to as the “Applicant”) to amend it within a reasonable period of time. . In this case, the Association shall endeavor to provide the Applicant with information that will serve as a reference for the amendment.
(Responses to Requests for Disclosure, etc.)
1 Article 9. When a request for disclosure is made, the Association shall, within 15 days from the date of the request for disclosure, respond to the request for approval or disapproval (hereinafter referred to as “response of acceptance or disapproval”). Assumed to be performed. However, if an amendment is requested pursuant to the provisions of paragraph 2 of the preceding article, the number of days required for the amendment shall not be included in the period.
2 The acceptance or rejection shall be given to the applicant in writing (Form No. 2, Form No. 3, Form No. 4).
3 In the case of the preceding paragraph, when refusing to publish all or part of the documents, etc. pertaining to the request for disclosure (when refusing the request for disclosure pursuant to the provisions of Article 7 and when not managing the documents, etc. pertaining to the request for disclosure including.) shall also notify the reason. In this case, if it is possible to specify in advance the date when there will be no reason to refuse to disclose the document, etc., the date shall be clarified.
4 If the Association is unable to answer yes or no within the period specified in paragraph 1 due to administrative difficulties or other justifiable reasons, it shall endeavor to answer yes or no within 45 days after the said period. do. In this case, the Association shall notify the Applicant in writing (Form No. 5) of the extended period and the reason for the extension without delay.
5 Due to the extremely large volume of documents, etc. pertaining to the request for disclosure, there is a risk that the performance of the work will be significantly hindered if all are answered within 60 days from the date of the request for disclosure. In such cases, notwithstanding the provisions of Paragraph 1 and the preceding paragraph, the Association shall respond within a reasonable period of time with respect to a considerable portion of the documents, etc. pertaining to the request for disclosure, and within a reasonable period of time with respect to the remaining documents, etc. A yes or no answer is enough. In this case, the Association shall notify the Applicant of the following matters in writing (Form No. 6) within the period prescribed in Paragraph 1.
(1) The fact that the provisions of this paragraph apply and the reasons therefor
(2) Deadline for answering yes or no for the remaining documents, etc.
(Granting an Opportunity to Submit a Written Opinion to a Third Party, etc.)
1 Article 10. When information relating to something other than the Association (hereinafter referred to as “third party”) is recorded in the documents, etc. pertaining to the request for disclosure, the Association shall, when answering yes or no, to the third party , the content of the documents, etc. pertaining to the request for disclosure may be notified in writing (Form No. 7) and given an opportunity to submit a written opinion.
2 When attempting to disclose documents, etc. that record information about a third party, and if it is recognized that the information falls under the proviso of Article 5, Item 2 or the proviso of Article 5, Item 5 prior to replying to the effect that all or part of the documents, etc. pertaining to the request for disclosure will be disclosed (hereinafter referred to as the “Response to Disclosure”), the Association shall notify the third party of the documents pertaining to the request for disclosure. The applicant shall be notified in writing (Form No. 7) of the content, etc., and given an opportunity to submit a written opinion. However, this shall not apply if the whereabouts of the third party is unknown.
3 The Association shall submit a written opinion (hereinafter referred to as “opposition written opinion”) by a third party who has been given the opportunity to submit a written opinion pursuant to the provisions of the preceding two paragraphs and expresses his/her intention to oppose the disclosure of the relevant documents, etc. In that case, when making a public response, there shall be at least two weeks between the date of the public response and the date of implementation of the disclosure. In this case, immediately after the public response, the Association shall notify the third party who submitted the written objection in writing (Form No. 8) of the fact that the public response has been made, the reasons therefor, and the date of implementation of the disclosure. and
(Public disclosure of documents, etc.)
1 Article 11. When the Association makes a public response, it shall promptly publish the relevant documents, etc.
2 Documents, etc. will be published at the location designated by the Association, by viewing documents or drawings or by issuing copies, and for electromagnetic records, by the method specified by the Association, taking into account the type of the record, the progress of computerization, etc. shall be
3 Notwithstanding the provisions of the preceding paragraph, when it is recognized that there is a risk of defacement or damage to the documents, etc., due to the disclosure of the documents, etc. pertaining to the request for disclosure, or other justifiable reasons, the documents, etc. Instead of publication of the above, it is possible to do this by copying the document, etc.
4 If the applicant does not receive the documents, etc., for which the request for disclosure is made public within 30 days from the date of the public response, the Association will set a reasonable period for the applicant, and will We can demand by document (No. 9 style) to receive publication such as. In this case, if the applicant does not have the documents, etc. disclosed without justifiable reason within that period, the documents, etc. shall be deemed to have been disclosed.
(Coordination with Disclosure under Laws, etc.)
Article 12. Documents, etc. that are permitted to be viewed, inspected, etc., or issued as transcripts, extracts, etc. by any person pursuant to the provisions of laws and regulations shall be handled by the method specified by the laws and regulations (the disclosure period is specified). In some cases, this regulation does not apply to disclosure by the same method as ).
(Cost burden)
Article 13. Expenses required for issuing copies of documents, etc. pertaining to requests for disclosure (including copies of documents, etc. specified in Article 11, paragraph 3) shall be borne by the applicant.
(Objection)
1 Article 14. Those who have an objection to the acceptance or rejection response given by the Association may submit an objection to the Association within 60 days from the day following the day on which they learned of the response.
2 If the Association does not respond to the request for disclosure even though a considerable period of time has passed since the request for disclosure, the person who made the request for disclosure may file an objection with the Association.
3 The objection under paragraph 1 shall be in writing and shall include the following items.
(1) The name and address of the person who intends to lodge an objection, the location of the office, and the name and contact telephone number of the representative in the case of a corporation or other organization.
(2) The date and content of the acceptance/rejection response to which the objection was filed;
(3) Purpose and reason for filing objection
(4) Date of submission of objection
4 The objection under paragraph 2 shall be in writing and shall include the following items.
5 The name and address of the person to whom the objection is to be lodged, the location of the office, and the name and contact telephone number of the representative in the case of a corporation or other organization.
The content and date of the disclosure request that was the subject of the objection
Date of submission of objection
(Processing related to filing of objections)
1 Article 15 When an objection is filed pursuant to the preceding Article, a statement of reasons for non-disclosure shall be prepared without delay, except in cases where the advice prescribed in Article 16, Paragraph 1 is not requested.
2 The Association shall state the matters specified in each of the following items in the statement of reasons for non-disclosure, according to the classification of each of the following items.
(1) Undisclosed statement of reasons for objection to acceptance/rejection content and reasons for acceptance/rejection
(2) Statement of reasons for non-disclosure in response to the objection that no response has been made despite the fact that a considerable period of time has passed since the request for disclosure The reason for not responding, as well as the scheduled time, content and reason for the response
(Seeking Advice)
1 Article 16 When an objection is filed pursuant to Article 14, the Association may request the advice of the prefectural section chief, except in cases falling under any of the following items.
(1) When the person who has filed an objection has no justifiable reason for the request, or when it is clear that the objection is inappropriate.
(2) When the response to the objection is to accept all of the objection and to publish all the documents, etc. related to the objection. However, this excludes when a written objection to the publication of the document, etc. has been submitted.
2 In accordance with the provisions of the preceding paragraph, when seeking the advice of the prefectural manager, the Association shall attach the documents specified in each of the following items.
(1) A copy of the statement of reasons for non-disclosure
(2) A copy of the request for publication
(3) A copy of the notice of acceptance/rejection to the request in the preceding item (excluding cases where an objection is filed regarding the absence of an acceptance/rejection even after a considerable period of time has passed since the request for disclosure).
3 If the Association seeks the advice of the prefectural manager pursuant to the provisions of paragraph 1, it will notify the person who filed the objection, the third party who submitted the written objection, and other relevant parties to that effect in writing (Section No. 10 style) shall be notified.
4 If the Association is requested to provide opinions or explanations or submit necessary documents regarding the objection filed by the department manager of the prefecture, the Association shall comply with the request, and the documents, etc. subject to the objection shall be , shall be presented.
(Response to Objection Filed)
Article 17 If the prefectural manager gives advice pursuant to the provisions of paragraph 1 of the preceding article, the association shall respect this opinion and promptly respond in writing to the objection.
(Responsibilities of users)
Article 18. Persons who wish to make a request for publication of documents, etc. pursuant to the provisions of these regulations must endeavor to make an appropriate request and use the information obtained through the publication of documents, etc. appropriately.
(Management of documents, etc.)
Article 19. In order to contribute to the proper and smooth operation of these regulations, the Association shall establish separate provisions regarding necessary matters concerning the management of documents, etc. related to the management of the park, and based on these, shall properly manage documents, etc. .
(Promotion of information provision)
Article 20. The Association shall endeavor to provide information on the management of parks owned by the Association so that information will be disclosed to citizens of the prefecture in a timely and appropriate manner.
(Report on operational status)
Article 21.Regarding the operation status of these regulations, the Association shall summarize the previous year’s data and report it to the prefectural manager by April 30th.
(Delegation)
Article 22. Necessary matters concerning the enforcement of these regulations may be determined separately by the Association.
Supplementary provision
(Date of enforcement, etc.)
These regulations shall come into effect from April 1, 2007.